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5 Tips for Improving Office Organization

by Madeline Thatcher

Your office is where you and your employees spend most of your waking hours during the week. It makes sense to make it as efficient and workable as possible. You can improve your office as well as your employees’ workstations and the common areas. With a few key office organization strategies, you can make your workspace neater, safer, and more presentable.

1. Sufficient Storage

Your desk may be your main work area, but that doesn’t mean it has to hold everything. Having sufficient storage helps you keep the desk uncluttered. You can mount shelves on the wall or get a standalone bookcase. Cabinets with shelves inside give you added storage while letting you keep a sleek appearance. Make sure you have enough file cabinets to keep important documents organized. Invest in movable carts with extra compartments so employees can customize their space in a way that works best. Good storage options are an easy way to organize the office.

 

2. Good Lighting

If you stare at a screen most of the day, you need good lighting to stay energized. Florescent lighting may be part of the building, but you can soften or supplement its light. Use natural light when possible by opening blinds. Purchase desk lamps to focus light where you need it most. If you have cabinets or shelves over your desk, consider lighting that you can mount under them. This saves space on your desk while still giving you extra light. Good lighting can boost moods and relieve potential eye strain.

 

3. Cord Corralling

Any office that has electronic equipment has multiple cords that go along with it. Label cords near the plug with washi tape tags or clips. This way, when you need to unplug something, you don’t have to trace the cord all the way to the source. It is easy to avoid tangled cords if you secure them under the desk. This gets them off the floor and out of sight and also clears the space under the desk, which makes office cleaning easier. Getting cords off the floor also makes your work area safer. Organizing the cords to your equipment keeps them out of the way.

 

4. Bulletin Boards

Every desk needs a space to keep tasks and reminders. Bulletin boards or whiteboards are good tools to help organize to-do lists. While you may have events in your electronic calendar, a wall calendar with daily tasks may help keep them in the forefront of your mind. You can post staff announcements on a board in the breakroom so that everyone has access to the information. Employees can also use bulletin boards to personalize their workspaces with pictures or inspirational quotes. Seeing their own board throughout the day can be a great motivational tool. The potential uses are endless.

 

5. Convertible desks

Another option to consider for your office is a convertible desk. A workspace that you can raise or lower to adjust to the optimal height promotes good back health. Being able to convert it to a standing desk when you need to do so can help maintain energy. It is also a good option for employees who have injuries to help them maintain productivity without exacerbating the problem. If you have a convertible desk, make sure all cords have enough leeway so you can raise your desk without straining or unplugging them. Using furniture with built-in flexibility makes the office more user friendly.

 

Office organization is not difficult. It just takes a little planning and a few useful tools. By implementing organizational strategies, you can improve safety, efficiency, and maybe even morale. Use the tips that work best for your office to make your employees and yourself happier and more productive.

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